Ulverston Canal Regeneration Group Articles of Governance

Articles of Governance ULVERSTON CANAL REGENERATION GROUP 1 The Barn, Canal Foot, Ulverston, LA12 9EL


1) The name of the Group shall be “Ulverston Canal Regeneration Group (UCRG)”

2) Object of the organisation: To promote, for the benefit of the public, the conservation, protection and improvement of the physical and natural environment of the Ulverston Canal and the surrounding area.

3) Powers In order to achieve its purpose the Group may:

a) Raise money

b) Open bank accounts

c) Take out insurance

d) Organise presentations, courses and events

e) Work with similar Groups and exchange information and advice.

f) Do anything that is lawful which will help it to fulfil its aim.

4) Membership. Membership of the Group shall be open to any individual over eighteen, junior members shall be allowed if accompanied by a parent or guardian who shall be a member, without regards to disability, political or religious affiliation, race, sex or sexual orientation Who is:

a) Interested in helping the Group to achieve its object.

b) Willing to abide by the rules of the Group The membership of any member may be terminated for good reason by the Management Committee: Provided that the member concerned shall have the right to be heard by the Management Committee, accompanied by a friend, before a final decision is made.

5) Management. The Group shall be administered by a Management Committee of not less than three and not more than seven individuals elected at the Group’s Annual General Meeting. The Officers of the Management Committee shall be:

a) Chairperson

b) Treasurer

c) Vice Chair

d) Secretary With three nominal officers two of which shall fulfil the duties of Auditors. The Management Committee may co-opt onto the Committee, up to three individuals, in an advisory and non-voting capacity that it feels will help to fulfil the aim of the Group. The Management Committee shall meet at least two times a year. At least  three Management Committee members must be present for a Management Committee meeting to take place. Voting at Management Committee meetings shall be by a show of hands. If there is a tied vote then the Chairperson shall have a second vote. The Management Committee shall have the power to remove any member of the Committee for good and proper reason. The Management Committee may appoint any other member of the Group as a Committee member to fill a vacancy, provided that the maximum prescribed is not exceeded.

6) The Duties of the Trustees.

The duties of the Chairperson shall be to:

a) Chair meetings of the Committee and the Group.

b) Represent the Group at functions/meetings.

c) Act as the spokesperson of the Group.

The duties of the Treasurer shall be to:

a) Supervise the financial affairs of the Group.

b) Keep accounts that show all monies received and paid out by the Group.

c) Produce an annual budget for the group

The duties of the Vice Chair shall be to:

a) Undertake any necessary duties in the absence of the Chairperson.

b) Administer and update the group website, facebook and twitter

c) Collect and circulate any relevant information within the Group.

The duties of the Secretary shall be to:

a) Assist the Committee in administrative note taking.

b) Welcome all members to meetings.

c) Take and keep minutes of all meetings.

d) Assist the Chairperson or acting Chairperson where required.

7) Finance.

All monies received by or on behalf of the Group shall be applied to further the object of the Group and for no other purpose. The group is independent of State and Canal owners NPL, and the Trustees will act solely in the interests of the charity. Any bank accounts opened for the Group shall be in the name of the Group. Any cheques issued shall be signed by the Treasurer or one other nominated member of the Management Committee. The Group shall ensure that its accounts are audited or independently examined every year.

8) Annual General Meeting. 

The Group shall hold an Annual General Meeting in the month of November. All members shall be given at least fourteen days’ notice of the A.G.M. and shall be entitled to attend and vote. The business of the Annual General Meeting shall include:

a) Receiving a Chairperson report on the Group’s activities over the year

b) Receiving a report from the Treasurer on the finances of the Group

c) Electing a new Management Committee

d) To consider any other matter as may be decided At least six members must be present for the Annual General Meeting and any other General Meeting to take place.

9) General Meetings.

There shall be 2 General Meetings (excluding the Annual General Meeting) each year. All members shall be entitled to attend and vote. 10) Special General Meeting.

A Special General Meeting may be called by the Management Committee or UCRG members to discuss an urgent matter. The Administrator shall give all members fourteen days’ notice of any Special General Meeting together with notice of the business to be discussed.

11) Alterations to the Constitution. Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any General Meeting.

12) Dissolution. The Group may be wound up at any time if agreed by two-thirds of those members present and voting at any General Meeting. In the event of winding up any assets remaining after all debts have been paid shall be given to another Group with a similar aim.

Amendment Date
Type of Amendment Tuesday, 25 March 2014 Original constitution signed Tuesday, 28 October 2014
1. Auditor positions Added.
2. Addition of Vice Chair position.
3. Management Committee increased from six to not more than seven.
4. Officer duties amended in line with work scope.
5. Paragraph numbering and lettering added for clarity.
Tuesday, 11 November 2014
Finance section changed to clarify number of signatures required for issuing cheque’s
Friday, 15th November 2015
Roles of committee simplified to main officers and members
Monday 20th November 2017
Point 9 about 2 general meetings to be removed.
Tuesday 12th June 2018
Articles of Governance re-worded to comply with Charitable Status application

Chairman - Colin Smith
Treasurer – Marcia Beach
Secretary - Phyllis Smith
Vice Chair – Zoe Arnold-Bennett
Member – Alan Beach
Member – Bobby Neave
Member - John Parker